Quote follow-up
Every quote answered fast and followed up until you hear back.
The AI answers quote requests from your price list within minutes, sends the quote and follows up on the schedule you choose. A yes becomes a booking. Questions come to you. Detent Systems sets it up inside the tools you already use.
- A proposal built for your business
- Works inside the tools you use
- Live in 2 to 4 weeks
- Mon 9:41Quote request by web formOffice cleaning, three evenings a week.
- Mon 9:52Quote sent from your price list$1,480 a month. Good for 30 days.
- Wed 10:00First follow-up sent“Any questions about the quote? Happy to help.”
- Fri 2:15Customer replied“Looks good. Can you start on the 1st?”
- Fri 2:16Walkthrough booked for TuesdayOn your calendar, with a reminder set.
How it works
From a request to a yes.
Fast answers win more quotes. Steady follow-up wins the rest.
- 01
A quote request comes in
By email, web form, text or a missed call. The AI reads what the customer needs.
- 02
It answers from your price list
Standard jobs get a quote in minutes, in your wording. Jobs that need a look get a booked site visit.
- 03
It follows up on schedule
Two days, five days, ten days: you choose. Follow-ups stop the moment the customer replies.
- 04
A yes becomes a booking
The job goes on your calendar and both of you get a confirmation. Questions come to you.
What you get
Quotes that keep moving while you work.
Quotes from your price list
Set prices, ranges and add-ons. The AI only quotes what you have priced.
You approve the big ones
Set a limit. Quotes above it wait for your OK before they go out.
Polite, well-timed follow-ups
Spaced out the way you like, and they stop as soon as the customer replies or says no.
Booked when they say yes
Accepted quotes go straight onto your calendar with the job details.
Works with your tools
Gmail or Outlook, QuickBooks, HubSpot or Jobber, or a simple price sheet.
Every open quote in view
See each quote, how old it is and the last reply, in one place.
Sample follow-ups
Short, friendly and in your voice.
You approve the wording once. Every follow-up after that goes out on time, with the customer's name and the job filled in.
Hi Sarah, checking that our quote for the office cleaning reached you. Happy to answer any questions. Brightway Cleaning
Hi Sarah, we can start on the 1st or the 15th if you'd like to go ahead. Reply STOP to opt out. Brightway Cleaning
Hi Sarah, we'll close out this quote at the end of the week. If the timing is better later in the year, reply here and we'll pick it up again.
Questions
Quote follow-up, answered.
Can it quote jobs that need a site visit?
It books the site visit. After you send your quote, it follows up on the same schedule as any other quote.
Will customers know the messages are automated?
Messages go out under your business name, in wording you approve. You decide how they are signed.
How many follow-ups does it send?
As many as you set, usually two or three over about ten days. It stops when the customer replies, books or asks it to stop.
What happens when a customer pushes back on price?
That conversation comes to you. Pricing talks stay with you, and the AI lets the customer know you will be in touch.
Does it work with my quoting software?
It works with email, QuickBooks, HubSpot and most quoting tools that have an API, such as Jobber. We confirm your setup on the call.
How much does it cost?
Every business gets its own proposal, written after a free 20 minute call around how you work and what you need. We go over pricing there.
Who uses it
For any business that sends quotes or proposals.
If your team answers inquiries, follows up, books appointments or keeps records, there is work an AI system can take on.
The next step
A free 20 minute call.
You tell us how your business runs. We tell you what we would set up first. If it fits, a proposal written for your business follows within 48 hours.